Type of Training: Time Management Training (Day 4 of 10-day leadership training)
Client: DMCI Homes management trainees
Date: January 16, 2013
Venue: DMCI Homes Corporate Office, Makati City
Showing posts with label time management. Show all posts
Showing posts with label time management. Show all posts
Wednesday, January 16, 2013
The value of time (Time Management Training)
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Type of Training: Time Management Training (Day 4 of 10-day leadership training)
Client: DMCI Homes management trainees
Date: January 16, 2013
Venue: DMCI Homes Corporate Office, Makati City
Type of Training: Time Management Training (Day 4 of 10-day leadership training)
Client: DMCI Homes management trainees
Date: January 16, 2013
Venue: DMCI Homes Corporate Office, Makati City
Sunday, January 13, 2008
3 steps to better time management
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CONGESTED TRAFFIC HAS BECOME the favorite whipping boy for chronic lateness. Traffic is but a proxy justification. The real culprit is time mismanagement. Vagueness about priorities and underdeveloped decision-making skills are the major causes of time mismanagement. It results in lack of direction, burnout, ruined relationships and untapped opportunities among others. The net effect is failure.
An real professional knows a number of options of circumventing traffic conditions, one of which is leaving the house early. This part of 2008 is an excellent occasion to resolve to be a better time manager. Three steps are suggested:
Step 1 – Prioritize
Understand your busyness. Many of us are busy about nothing in particular. According to the Pareto principle, 20 percent of daily activities account for 80 percent of productivity. This means that everyday 80 percent is squandered on time thieves such as procrastination, clutter, inability to say No, lack of planning, aimless internet activities and gossip.
The solution is to have SMART goals that provide direction. Identify priorities. What are authentic priorities? They bring us closer to our life vision and mission. Authentic priorities help us articulate our various roles in life as professional, parent, friend, sibling, learner and other value-adding roles. Scale up engagement in important concerns, reduce time spent on matters that are merely urgent and adopt zero tolerance for time wasters. Successful people are proactive not reactive.
Step 2 – Schedule
Time is an equal opportunity employer. Each of us gets 24 hours a day but only a select few are able to optimize the time given. Scheduling means planning how to use available time to achieve identified goals.
Schedule strategically. Plan on a weekly basis, use a planner with a one-week spread. For peak performance, dedicate primetime – time of the day when you are most energetic – to top priorities. The essence of scheduling is organizing and performing around priorities. In the words of Stephen Covey, “put first things first.”
Using the remaining time, which is your discretionary time, schedule rest and recreation activities. Rest is a priority. Warning: don’t over-schedule that you rob yourself of the joy of spontaneity.
Step 3 – Commit
Promise yourself and believe that you will become an excellent time manager. It takes all of 21 days of daily practice and repetition to form a new habit pattern. Tell a friend and a family member about your resolution. At the outset ask them to call your attention quickly when you appear to be sliding back. Celebrate your time management successes
Time management is defined as managing one’s activities during a given time by specifying desired results and actions required. Simply, it is wise use of time. Aside from cultivating planning skills, self discipline and goal-orientedness, time management results in work-life balance and success.
Stop blaming traffic. For starters, don’t be late in 2008.
(Published in the Job Market-Working People section of the Philippine Daily Inquirer, January 13, 2008, Sunday)
By Roel Andag
ContributorCONGESTED TRAFFIC HAS BECOME the favorite whipping boy for chronic lateness. Traffic is but a proxy justification. The real culprit is time mismanagement. Vagueness about priorities and underdeveloped decision-making skills are the major causes of time mismanagement. It results in lack of direction, burnout, ruined relationships and untapped opportunities among others. The net effect is failure.
An real professional knows a number of options of circumventing traffic conditions, one of which is leaving the house early. This part of 2008 is an excellent occasion to resolve to be a better time manager. Three steps are suggested:
Step 1 – Prioritize
Understand your busyness. Many of us are busy about nothing in particular. According to the Pareto principle, 20 percent of daily activities account for 80 percent of productivity. This means that everyday 80 percent is squandered on time thieves such as procrastination, clutter, inability to say No, lack of planning, aimless internet activities and gossip.
The solution is to have SMART goals that provide direction. Identify priorities. What are authentic priorities? They bring us closer to our life vision and mission. Authentic priorities help us articulate our various roles in life as professional, parent, friend, sibling, learner and other value-adding roles. Scale up engagement in important concerns, reduce time spent on matters that are merely urgent and adopt zero tolerance for time wasters. Successful people are proactive not reactive.
Step 2 – Schedule
Time is an equal opportunity employer. Each of us gets 24 hours a day but only a select few are able to optimize the time given. Scheduling means planning how to use available time to achieve identified goals.
Schedule strategically. Plan on a weekly basis, use a planner with a one-week spread. For peak performance, dedicate primetime – time of the day when you are most energetic – to top priorities. The essence of scheduling is organizing and performing around priorities. In the words of Stephen Covey, “put first things first.”
Using the remaining time, which is your discretionary time, schedule rest and recreation activities. Rest is a priority. Warning: don’t over-schedule that you rob yourself of the joy of spontaneity.
Step 3 – Commit
Promise yourself and believe that you will become an excellent time manager. It takes all of 21 days of daily practice and repetition to form a new habit pattern. Tell a friend and a family member about your resolution. At the outset ask them to call your attention quickly when you appear to be sliding back. Celebrate your time management successes
Time management is defined as managing one’s activities during a given time by specifying desired results and actions required. Simply, it is wise use of time. Aside from cultivating planning skills, self discipline and goal-orientedness, time management results in work-life balance and success.
Stop blaming traffic. For starters, don’t be late in 2008.
Thursday, December 27, 2007
Numbers to help you succeed in the workplace
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(Published in the Job Market-Working People section of the Philippine Daily Inquirer, December 2, 2007, Sunday)
By Roel Andag
Contributor
NUMBERS HELP PEOPLE understand what is happening around them. Numbers help express and execute ideas better. Numbers can help measure experiences. Here are numbers from different disciplines that can help you excel in the world of work.
Communication
Effective communication is a key leadership skill. You may be gifted with verbal precision – using the right words at the right time – but this gift is squandered when your speech and body language are not in harmony with each other. While voice tonality accounts for 38 percent of your communication, body language represents an astounding 55 percent. Your choice of words adds in a mere seven percent. Communicate with impact by synchronizing your speech with tone and body language.
Presentations and conversations become dull after 20 minutes – that is the maximum length of time a person can stay focused. Rapid talking is not advisable though. We comfortably hear from 150 to 160 words per minute. Pace yourself well. After two days, your audience will retain only 20 percent of what they heard. Aid memory retention by making your every utterance count: use keywords, visual aids and exercises.
Time management
Only 20 percent of your activities account for 80 percent of your productivity. Inversely, 80 percent of your activities contribute only 20 percent to your productivity. The unproductive bulk is spent on time wasters such as gossip, YouTube, Friendster and other distractions. Stop wasting time by setting goals and planning ahead. If you resolve to always come early to the office remember that it takes all of 21 days of daily practice to form a new habit pattern.
First impressions
Thirty seconds is all it takes to establish your first impression. Within those precious seconds, 13 judgments about you are made. Poor image can kill your career. Impressions management is indeed important.
An impressed supervisor will probably tell his superiors and colleagues about your outstanding performance. A disappointed boss will certainly relay his frustration to as many persons he can reach. In customer care, it is estimated that bad service reports outnumber good service reports by as many as 5:1. Translated to impressions, these could be termed ‘criticisms versus praises.’ With the help of technology, bad news travels at the speed of light.
In consumer behavior, personal recommendations remain the most trusted information.
Good or bad, others are bound to know about you. Through word of mouth, it will take only three personality types to spread your reputation. They are, as described in Malcolm Gladwell's book "The Tipping Point" -- the connector who is respected in broad networks, the maven who analyzes information and shares his knowledge with other people for better decisionmaking, and the salesman who has excellent people skills. Reaching enough number of people, these three movers will be able to build a tipping point that will decide the fate of your career.
Lifelong employability
Good reviews are not an assurance of your staying power. For more than a hundred reasons including outsourcing, redundancy and obsolescence of competency, 100 percent of jobs are mortal. What is important is lifelong employability not lifetime employment. A lifetime of professional desirability will be attained with continuous retooling. Of course, attitude – towards yourself, towards others and towards your work – makes 100.
Communication
Effective communication is a key leadership skill. You may be gifted with verbal precision – using the right words at the right time – but this gift is squandered when your speech and body language are not in harmony with each other. While voice tonality accounts for 38 percent of your communication, body language represents an astounding 55 percent. Your choice of words adds in a mere seven percent. Communicate with impact by synchronizing your speech with tone and body language.
Presentations and conversations become dull after 20 minutes – that is the maximum length of time a person can stay focused. Rapid talking is not advisable though. We comfortably hear from 150 to 160 words per minute. Pace yourself well. After two days, your audience will retain only 20 percent of what they heard. Aid memory retention by making your every utterance count: use keywords, visual aids and exercises.
Time management
Only 20 percent of your activities account for 80 percent of your productivity. Inversely, 80 percent of your activities contribute only 20 percent to your productivity. The unproductive bulk is spent on time wasters such as gossip, YouTube, Friendster and other distractions. Stop wasting time by setting goals and planning ahead. If you resolve to always come early to the office remember that it takes all of 21 days of daily practice to form a new habit pattern.
First impressions
Thirty seconds is all it takes to establish your first impression. Within those precious seconds, 13 judgments about you are made. Poor image can kill your career. Impressions management is indeed important.
An impressed supervisor will probably tell his superiors and colleagues about your outstanding performance. A disappointed boss will certainly relay his frustration to as many persons he can reach. In customer care, it is estimated that bad service reports outnumber good service reports by as many as 5:1. Translated to impressions, these could be termed ‘criticisms versus praises.’ With the help of technology, bad news travels at the speed of light.
In consumer behavior, personal recommendations remain the most trusted information.
Good or bad, others are bound to know about you. Through word of mouth, it will take only three personality types to spread your reputation. They are, as described in Malcolm Gladwell's book "The Tipping Point" -- the connector who is respected in broad networks, the maven who analyzes information and shares his knowledge with other people for better decisionmaking, and the salesman who has excellent people skills. Reaching enough number of people, these three movers will be able to build a tipping point that will decide the fate of your career.
Lifelong employability
Good reviews are not an assurance of your staying power. For more than a hundred reasons including outsourcing, redundancy and obsolescence of competency, 100 percent of jobs are mortal. What is important is lifelong employability not lifetime employment. A lifetime of professional desirability will be attained with continuous retooling. Of course, attitude – towards yourself, towards others and towards your work – makes 100.
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